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Walt Disney Studios

Job Summary:

Secretary IV – Assistant to Vice President, Corporate Management Audit

Job Summary:

At Disney, we’re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, television programs, parks and resorts, and consumer products. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.

As the Assistant to the Vice President, Corporate Management Audit for The Walt Disney Company or Chief Audit Executive (CAE), you will have broad reaching insights into the organization as you coordinate key meetings with executives across the Company, manage confidential communications, and work alongside a team of talented finance and IT audit professionals. The Corporate Management Audit group is responsible for developing and executing a worldwide, risk-based Internal Audit Plan for the Company, as well as monitoring and assessing the risks associated with the Company’s internal control environment, including as it relates to the Company’s strategic objectives and growth plans.

This role sees globally what is happening at the Company and gives you an opportunity to learn about the business. You will partner with various C-Suite offices in this position so we need a team player who has experience working as an executive assistant.

Skills and Qualities:

The ideal candidate has an exceptional service ethic, excellent communication skills and a proactive can-do attitude. You are detail oriented and have superb follow through. You anticipate issues and take actions to remedy. You don’t settle for the status quo and are keen on making process improvements. You can confidently communicate with senior leaders and their office members; prepare executive meeting materials including agendas, presentations and handle logistics; gracefully navigate complex calendaring; and coordinate complex travel schedules. You know how to prioritize and deliver results; you are someone who enjoys being connected to the team, you are confident and can move things forward. You are resourceful and eager to tackle new assignments. You are proficient in Microsoft products including Outlook, Word, Excel and PowerPoint.

Primary Responsibilities:

  • Redefine and evolve the back-office processes so that the CAE’s capacity and effectiveness is maximized
  • Understand the day’s priorities so you can be strategic about how to support the leader and handle urgent matters, direct phone calls or email requests, schedule meetings/video chats/conference rooms
  • Manage a dynamic calendar including complex meeting proposals requiring significant coordination and follow up, including interaction with TWDC Senior Staff and assistants
  • Prepare leader for meetings by familiarizing yourself with the relevant topic or project, researching and organizing materials, addressing action items, communicating with meeting participants
  • Advance projects led by the CAE, including following up with staff members, preparing meeting notes associated with critical projects and work efforts, prepare regular report-outs on status of projects
  • Work collaboratively with the direct reports of the CAE and their staff on the annual audit planning process, executive reporting processes, and department meetings, including preparation of meeting agendas and materials, managing logistics for meetings, events and training classes
  • Manage the detailed planning, coordination, and execution of both domestic and international business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office
  • Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
  • Prepare general reconciliations of accounts and vendor billings, process invoices and purchase orders, prepare and track travel & entertainment expense reports in a timely manner

Required Experience and Education:

  • At least 3 years supporting a senior executive preferably in a large dynamic environment
  • Strong technical proficiency in Microsoft Suite, Concur, and video conferencing technology
  • Required-Bachelor’s degree and/or equivalent experience

Some of the perks we offer include:

  • The Walt Disney Company has a decades-long tradition of offering an exceptional employment experience that focuses on each cast member and their families. It starts with the comprehensive pay and benefits package as well as onsite high-quality, innovative health care services available specifically to Disney Cast Members. And, there’s more, such as discounts, events, offers, wellness resources as well as complimentary theme park admission – the experience of being a Cast Member is like no other job in the world.

The hiring range for this position in Burbank, CA is $60,352 to $80,960 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Company (Corporate):

At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Worldwide Services, Inc. , which is part of a business we call The Walt Disney Company (Corporate) .

Disney Worldwide Services, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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