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Bluestone Bank

Performs administrative assistance to the Retail Investments and Insurance Team by providing timely and superior quality service to the team and their clients. The successful candidate will also have the opportunity to attain Series 6 and 63 licenses and ALH Insurance license within two years (preferred) for opportunity as a junior broker.


  • Process all new account paperwork
  • Create client files
  • Ensure paperwork is accurate and completely signed
  • Provide client with copies of all documents
  • Send originals to specific investment company
  • Overnight funds to investment company
  • Confirm all trades
  • Schedule Client Meetings
  • Client reviews
  • Referrals from bank staff
  • Assist Investment Executive preparing for meetings
  • Confirm appointment day prior to meeting
  • Pull client files for Investment Executive review
  • Run performance reports
  • Customer Contact and Marketing
  • Work with Investment Executive to implement Marketing plan
  • Track clients birthdays
  • Send Holiday Cards and other correspondence to clients as required
  • Coordinate mailings with bank’s Marketing dept.
  • Maintain current marketing literature
  • Coordinate regularly scheduled seminars
  • Prepare invite list and log RSVP’s
  • Assist speaker with presentation needs
  • Confirm attendance the day prior to the event
  • Reserve room and order refreshments for the event
  • Assist in setting up room for events
  • Provide client service as requested by clients
  • Assist Investment Executive executing transactions
  • Assist clients’ interactions with investment companies
  • Complete and Distribute Internal Reports
  • Monitor referrals in Sales Management (SM)
  • Ensure SM is updated by month-end
  • Log sales and reconcile monthly commission report from Infinex
  • Maintain and submit Pipeline Report to Wealth Management monthly
  • Maintain and Submit Retail Investment Deposit Report to Retail monthly
  • Prepare files and copy documents for audits and committee reports
  • Annual NDIP Committee reports
  • Internal audits
  • Broker Dealer audits
  • Assist Investment Executive with quarterly broker dealer questionnaire
  • Provide various Administrative duties
  • Answer Investment Executive telephone calls and forward messages promptly
  • Monitor Investment Executive e-mail to ensure timely responses
  • Other duties as assigned


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