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Description:Full Time $20-$25 per hour

Summary of Duties:

The Parts Coordinator is responsible for supervising parts inventory and mechanics to ensure that all vehicles, rental karts, tractors, mowers, golf carts, and other facility equipment are in good working condition and presentable for customer and staff use. Organizing inventory, scheduling routine maintenance, and troubleshooting urgent repairs are integral functions of this position. Great communication and computer skills are necessary for success in this position.

Reporting Relationship: The Parts Coordinator reports to the Accounting / HR Director and supervises Kart and Vehicle mechanics. This position will also work closely with Karting, Facility, and Track Managers.

Working Conditions: The Parts Coordinator generally works in a temperature-controlled garage setting but may be exposed to inclement weather conditions throughout the season as responsibilities require.

Primary Duties:

These responsibilities are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position. Items listed are your priority but do not exclude you from offering assistance to other Pitt Race programs/employees when needed.

  • Manages and is responsible for the condition and appearance of Pitt Race vehicle fleet, rental karts, tractors, mowers, golf carts, and other facility equipment.
  • Supervise and schedule Kart and Vehicle Mechanics to ensure full coverage and completion of scheduled tasks.
  • Manage vehicle inspections, schedule regular maintenance on vehicles and equipment, and perform basic repair and maintenance tasks.
  • Prioritize urgent/emergency repairs based on facility needs.
  • Source, purchase, and maintain necessary inventory of tools, parts, and accessories for facility vehicles, equipment, and karting fleet to ensure timeliness of routine maintenance and repairs.
  • Organize and maintain inventory storage areas.
  • Track order status and delivery date in order to receive all orders and ensure shipments are accurate and undamaged.
  • Review damage reports, prepare or review repair cost estimates, and plan work to be performed.
  • Implement and track all documentation per the Department of Agriculture requirements.
  • Keep accurate service logs reporting repairs and maintenance.
  • Report any concerns to the Accounting / HR Director.
  • Adhere to PIRC safety policies and personal protective equipment usage guidelines.


  • High school diploma or GED.
  • Valid driver’s license.
  • Mechanical aptitude and problem solving skills. (Previous experience as a mechanic or related schooling/training is preferred.)
  • Previous supervisory experience.
  • Organized, responsible, and reliable.
  • Ability to communicate well with suppliers and coworkers.
  • Ability to schedule and organize routine maintenance for various equipment and prioritize repairs.
  • Ability to operate a wide variety of vehicles and equipment.
  • Working knowledge of Microsoft computer products.
  • Willingness to work weekends in the peak season (April – October).
  • Able to walk or stand for extended periods of time and lift at least 50 lbs.


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