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Rudd Equipment Company


We are seeking a methodical Parts Administrator who performs various clerical duties and provides administrative support to the branch Parts Manager and Parts Department. The Parts Administrator will assure accuracy of inventory control methods and customer invoice preparation.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

  • Provide general clerical and administrative support to parts department including, but not limited to: copying, filing, typing, prepare outgoing mail.
  • Audit and code accurately all parts data.
  • Post all packing slips on incoming stock to maintain accurate inventory.
  • Prepare parts billings and inventory detail for computer entry.
  • Match and accurately code all part accounts payable invoices and freight bills for payment.
  • Maintain department filing system, and various logs, charts, and records. Update information as necessary to remain up to date.
  • Prepare daily bank deposits.
  • May assist other clerical personnel with light typing or filing as necessary to maintain an efficient workplace and alleviate backlog.
  • May act as receptionist at times as designated by management to ensure proper coverage of telephone.
  • Performs all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position.
  • Fosters a cooperative and harmonious working climate conducive to maximum employee morale and productivity. Consistently and constructively projects the quality philosophy and vision of the company
  • Act as branch personnel liaison by distributing benefit forms, memos, collecting new hire paperwork and sending HR related correspondence to the Human Resources Department
  • Perform other duties as assigned

Education and/or Experience

  • High school diploma or equivalent required.
  • Some business school or college education a plus.
  • Fundamental knowledge of inventory and billing procedures.
  • Fundamental knowledge of computers.
  • Typing 30+ wpm.
  • Basic accounting knowledge.
  • Previous administrative/clerical experience preferred.

Communication Skills

  • Must have the ability to read, write and speak to effectively communicate with personnel, customers, and visitors in person, on the phone, email, and by written communication.
  • Ability to get along with diverse personalities in a tactful, mature, and flexible manner
  • Must be able to follow written instructions

Computer Skills

  • Must have proficient level of computer, data entry skills and experience with Microsoft Office Suite: Word, Excel & Outlook.
  • Familiar with Lawson Operating System a plus.

Physical Demands

While performing the duties of this job, individuals must have sufficient physical ability and mobility to work in an office setting to perform office administrative and clerical work. While this is primarily a sedentary role, individuals in this position have the flexibility to stand, stretch and/or walk as needed to break up extended periods of sitting. Individuals will regularly be required to talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment (key board, mouse, computer, printer, fax machine, telephone); Reaching and/or lifting above shoulder heights, reaching and/or lifting and/or bending below the waist is frequently required to file documents, put away office supplies or other like materials throughout the workday. Use of proper lifting techniques required.; occasionally required to stoop, kneel, crouch, and bend. May require primarily on level surface for periodic periods throughout the day. Individuals will be required to frequently lift and/or move/push/pull up to 10 pounds and occasionally lift and/or push/pull/move up to 25 pounds. Specific vision abilities required include close vision, distance vision and the to adjust focus. This position may require on occasion the use of a step stool and/or ladder.

Work Environment

General office environment.

Position Type and Expected Hours of Work

  • This is position is classified as full-time, non-exempt.
  • Normal days of work are Monday through Friday 8:00 a.m. to 5:00 p.m.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the personnel for this job. Duties, responsibilities, and activities may change at any time.

EEO/AAP Statement

Rudd Equipment Company, Inc. is an Equal Opportunity/Affirmative Action employer. It is our policy not to discriminate against any Incumbent or Applicant. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a qualified individual with a disability or Vietnam era or other protected veteran. To achieve our goal of equal opportunity, we maintain an Affirmative Action Program through which we take good faith efforts to recruit, hire, and advance in the employment of qualified minorities, women, persons with disabilities, Vietnam-era veterans, and other protected veterans.

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